HRMS vs Paper-Based HR Processes

 

Traditional Human Resource Management 

Traditional human resource management has existed for many decades. It has helped to manage and build many of the top establishments today. However, it has its downsides when compared to modern human resources in many ways. Here is an overview of how the HR management works; 

Hiring

In the traditional HR management, hiring is done manually. The vacancy is posted on platforms where job seekers can easily find them, like LinkedIn and the rest. The hiring manager would have to go through each application and select the candidates that met the criteria such as educational qualification, experience, and others. 

Invites are sent out to the selected candidates for an interview. Once a candidate is hired, the HR department has to do lots of paperwork to ensure proper documentation. And this can be quite tasking.

Attendance Management

Workers usually use a pen to register their attendance in the attendance book. In the end, the HR manager would have to go through the attendance book manually and collect the attendance data. It sounds easy but if care is not taken this method gives room for lots of errors.  Also, the attendance record needs to be kept somewhere and this requires space, especially keeping old attendance records which gets bigger as the years roll by. 

Payroll Management

Imagine all the paperwork that goes into calculating how much each worker is to be paid and keeping a record of that. You will have to calculate the number of times each worker worked and make any necessary deductions like lateness fee. At the end of the day, you may discover an error in your calculation and if not properly managed, it can get out of hand. No worker jokes around with their salary, which is why this is a very delicate matter, extra care has to be put in place, even when conducting payroll auditing.

Performance Assessment and Employee Feedback

To assess an employee's performance, the supervisor would have to meet face-to-face with the employee most times. To give and receive feedback also requires a meeting most times and this can be very tasking and time consuming. Plus, you have to keep a record of every worker`s performance and feedback. 

General Record Keeping 

Most of the records are on paper. Imagine all those bulky records on paper, all the work done before writing them down, and the errors that might occur. And the extra work that has to be put in place to keep these records safe. 

 

 

Modern Human Resource Management 

Thanks to advancements in technology, modern human resource management is more efficient and easier to work with. This breakthrough in HR management came in the form of software, the HRMS, Human Resource Management Software. This software has all the tools necessary in an HRM office and it changes the game in the following ways;

Hiring 

The hiring process is automated and done through resume pulsing. The software screens the applicants` resumes and selects those with the required skills and experience. This is done accurately without sentiment as with the traditional HRM that the hiring manager may get sentimental. 

Attendance Management 

With modern HR management software, attendance can be marked remotely. In this technological age where remote work is flourishing, this software helps you to mark your attendance from anywhere. So long as attendance in person is not required, you can do your work from anywhere. 

Records of these attendances are also digitised, so you can find the record easily without wasting time. 

Payroll Management 

To calculate salary, overtime, and other benefits are synced on the payroll management software. So, everything is done with 100% accuracy. Salary slips are also sent out to employees in downloadable format for clarification. 

Performance Assessment and Employee Feedback 

No physical meeting is required here as everything is digitalised. The HRMS tracks the performance of every employee and records feedback for ease of access. 

General Record Keeping 

In a traditional HRM office, lots of papers are found there for proper record keeping. However, the HRMS has helped to curb this by providing an automated record system. Every record in the establishment is kept safe by the software as a soft copy, so not much paper is required. 

 HRMS vs Paper-Based HR Processes